The session
Keep the date, time and trainer with the class.
For fitness studios
Keep your studio moving smoothly.
Manage memberships, classes, bookings, attendance, payments, leads and trainers from one connected place.
Keep the timetable, the member and the team working together, without maintaining separate calendars, registers and message threads.
Classes & personal training: Growth and Pro
- 10-day free trial
- No card required
- No automatic billing
- Class session
Date, time and trainer
- Bookings and places
Capacity and the supported waitlist
- Studio visit
Member QR attendance
- Member activity
Membership, package and payment context
Explanatory view. Features follow your selected plan and gym settings.
A studio day starts with a schedule. It needs the rest of the business, too.
A booking brings a member, a class, a trainer and an available place together. Add memberships, packages, attendance, enquiries and payments, and there is more to coordinate than the timetable alone. Keep that information connected as the day moves.
- Which sessions have places available?
- Who is booked, and who is waiting?
- Which packages are approaching expiry?
- Has a session time changed?
- Which dues or enquiries need attention?
Keep the member connected to every part of the studio.
Open one member record for the context around the next visit. Review their membership, previous terms and activity alongside the services they use.
- Profile, documents and progress
- Membership, Valid Till and renewal history
- Attendance, bookings and personal training
- Payment records, invoices and relevant notifications
- Applicable membership pauses and expiry information
Keep one clear class schedule.
Maintain the class name, date, time, trainer and session status alongside its capacity, bookings and waitlist. Give reception and trainers the same place to check the next session.
Classes & personal training: Growth and Pro
The places
Review capacity, confirmed bookings and remaining availability.
The activity
Keep member bookings and the relevant waitlist in context.
Give each booking a clear place in the day.
Members can book the classes available to them through the supported booking experience. The booking stays with the member and the class session.
Choose a class
Review an available session.
Check what is available
Use the classes and places the member is eligible to book.
Confirm the booking
Keep the booking with the member and session.
Review the activity
See the booking and remaining availability in the relevant experience.
Keep demand organised when a class fills up.
Use the supported waitlist when a session reaches capacity. If a place becomes available, follow the class workflow to update the relevant booking. Waitlist communications can keep members informed where enabled.
- See full sessions and waiting members
- Keep the waiting list with the class
- Review changes to places and bookings
- Use the waitlist updates available to your studio
Keep the session and its members up to date.
Update or cancel the relevant session when plans change. Affected booking information and enabled communications help the team and members follow the actual change.
Schedule changes
Keep the updated time and session details in one place.
Cancellations
Use the supported cancellation workflow for the affected session.
Upcoming reminders
Class-booking reminders are available where enabled. Their timing follows your studio’s settings.
Record studio visits with a QR scan.
Members sign in and scan the studio’s QR code to record a visit. Keep visit history with the member alongside their class and training activity.
- Member QR check-in
- Connected attendance history
- No GPS requirement
- No fingerprint or facial-recognition equipment required
Keep group classes and one-to-one training organised.
Use class and PT packages with their applicable validity, expiry and session information. Keep personal training sessions with the relevant member and trainer while class bookings remain a separate workflow.
Classes & personal training: Growth and Pro
Class packages
Review the package, relevant class access and expiry.
Personal training
Keep PT sessions, trainer information and packages connected.
Expiry notices
Where enabled, package notices can help members keep track of approaching or expired packages.
Keep recorded payments and outstanding dues visible.
Your team manually records member payments, including part payments, and keeps the relevant invoices and history with the member. Review Overdue, Due Today, Upcoming and Partial Due information together.
- The Member Portal does not process online member payments.
- Online checkout and member payment links are not part of this workflow.
Give the next enquiry a useful follow-up.
Someone asking about classes, membership, packages, PT, prices or the timetable may need more than one conversation. Keep their lead record, source, stage and next follow-up together, then continue into the member relationship when they join.
Leads & sales: Growth and Pro
Keep training responsibilities clear.
Give Owners, Managers, Trainers and Accountants their own accounts and the tools appropriate to their work. Trainers can use the member, class and PT information available to their role.
- Owner
- Review the business and team responsibilities.
- Manager
- Coordinate the studio’s daily work.
- Trainer
- Work with relevant members, classes and PT sessions.
- Accountant
- Review the financial records available to the role.
Give members their own studio connection.
When your studio enables Member Portal access, members can use the information and services made available to them. Access is not automatically enabled for every member.
- Membership and attendance
- Available classes and bookings
- Personal training and progress
- Payment records and invoices
- Relevant notifications
Give the owner a clearer view of the studio day.
Review the memberships, attendance, recorded payments and other reports included in your plan. Lead, class and PT records help you look at the detail around the services your studio offers.
- Approaching membership expiry
- Overdue and upcoming dues
- Class bookings, capacity and availability
- Leads requiring follow-up
- Attendance and relevant training activity
A connected foundation for different studio models.
Choose the workflows that fit the services you actually offer. The same member relationship can carry your memberships, visits, classes and training.
Group fitness
Keep schedules, bookings and member activity together.
Strength and conditioning
Organise memberships, sessions and visits.
Personal training studios
Keep PT sessions and package information structured.
Boutique studios
Connect members, payments, staff and the timetable.
Check the fit for your studio’s requirements.
KRYOON focuses on studio operations. Member payments are recorded manually, and QR attendance does not provide biometric, RFID or physical door control. Use dedicated software for full accounting and HR/payroll administration; the staff payout records available in a plan remain separate from those services.
- Members book directly with your studio; KRYOON does not list classes or trainers on a public marketplace.
- Class booking and package rules follow the available workflows.
- Review your workforce scheduling and capacity requirements with the team before choosing a setup.
Keep the studio member’s journey connected.
A member may begin with a question and go on to use several services. Keep the relevant information with the same relationship.
Enquiry and follow-up
Member joins
Membership or package
Class booking
Studio visit
Personal training
Payment recorded
Renewal
An explanatory journey. Classes, PT and Leads follow the selected plan; your studio chooses the workflows it uses.
Give the team one place to coordinate the day.
Separate calendars and message threads make it harder to know which details are current. Keep the timetable and the member information together.
When information is scattered
- Members in a spreadsheet
- A separate class calendar
- Bookings in messages
- Waitlists on paper
- Payments in a register
- PT sessions tracked separately
- Enquiries in personal chats
- Trainer information elsewhere
Connected with KRYOON
- Connected member records
- Structured class sessions
- Bookings with the member
- A supported waitlist workflow
- Payments and dues organised
- PT activity connected
- Structured lead follow-ups
- Individual staff accounts
From the first class to the last update.
Keep the studio information ready as the day changes pace.
Morning
Review today’s classes and bookings.
Before the first session
Check places and waiting members.
A member arrives
The member scans the studio QR.
A new enquiry
Keep the lead and next follow-up together.
Personal training
Review the relevant PT session and package.
Payment received
Staff records the member payment.
A schedule change
Update the class and use enabled communications.
End of day
Review attendance, dues and follow-up activity.
Try the work your studio actually handles.
Approved new gyms and studios receive 10 calendar days from application approval. No card is required, the trial does not automatically become paid, and there is no charge if you do not upgrade.
Review the plans- Add sample member records and memberships
- Create a class with a realistic capacity
- Book test members and review the waitlist
- Update or cancel a test session
- Schedule a PT session and review its package
- Record a full payment and a part payment
- Try Manager and Trainer accounts
- Review the reports available in the trial
Fitness Studios questions, answered.
Clear answers before your next step.
What is fitness studio management software?
It helps a studio organise members, memberships, classes, bookings, attendance, payments, trainers and daily operations in one connected place.
Is KRYOON suitable for fitness studios?
Yes. Studios can use KRYOON for memberships, member activity, payments and staff, with classes and personal training on the plans that include them.
Can KRYOON manage classes?
Classes are included in Growth and Pro, with schedules, bookings, capacity and supported waitlists.
Can members book classes?
Members can book eligible classes through the supported booking experience when the relevant features and member access are enabled.
Can KRYOON manage class capacity?
Yes. A class session can keep its capacity and confirmed bookings together so your team can review the places available.
Does KRYOON support waitlists?
Yes, for the supported class workflow. Keep waiting members with the session and follow the available workflow when places change.
Can KRYOON manage personal training?
Personal training is included in Growth and Pro. Keep PT sessions and applicable packages connected to members and trainers.
Can members check in digitally?
Yes. Members sign in and scan the studio’s QR code to record a visit. Class bookings and studio visit records remain distinct parts of their activity.
Does KRYOON require biometric equipment?
No. Member QR attendance does not require fingerprint or facial-recognition equipment, GPS or RFID gates.
Can KRYOON record payments?
Yes. Staff manually record member payments and keep relevant dues, invoices and payment history together.
Can members pay online through KRYOON?
The Member Portal does not process online member payments or provide payment links. Your team records payments manually; payment for the KRYOON subscription is separate.
Can trainers have their own access?
Yes. Trainers use their own staff accounts with the information and tools available to their role.
Does KRYOON have a Member Portal?
Yes. Your studio decides when to enable access and which available information and services members can use. It is not automatically enabled for every member.
Does KRYOON send class reminders?
Class-booking reminders are supported where enabled. Timing and available communications follow your studio’s settings.
Do I need a card for the free trial?
No. Approved new studios receive 10 calendar days from application approval without providing a card or payment method.
Will the trial automatically become paid?
No. There is no automatic conversion or charge if you do not upgrade. Continuing on a paid plan requires you to select a plan and complete payment.
Keep your studio connected.
Bring memberships, classes, bookings, attendance, payments and trainers together with KRYOON.
- 10-day free trial
- No card required
- No automatic billing