The member
Keep the session with the person receiving training.
Personal training
Keep every PT session connected.
Manage personal training sessions, packages, trainers and member activity in the same place you run the rest of your gym.
Keep the next session, its package and the people involved clear, without maintaining separate calendars, notebooks and message threads.
Classes & personal training: Growth and Pro
- 10-day free trial
- No card required
- No automatic billing
- Member
- The person and their gym record
- Trainer
- The relevant training responsibility
- Session
- The scheduled time and activity
- Package
- Applicable validity and expiry
Explanatory view. Features follow your selected plan and gym settings.
Keep personal training with the member, beyond a trainer’s notebook.
A good training relationship carries detail: the next session, the trainer involved, the package and its expiry. Give the gym a clear record to return to when shifts change or a member asks a question.
- Who has a PT session coming up?
- Which trainer is involved?
- What package does the member have?
- When does that package expire?
- What does the team need for the next session?
Keep each session organised around the people involved.
Review the member, relevant trainer, date, time, applicable package and session activity together. Owners and Managers can keep PT in the wider gym picture while trainers work with the information available to their role.
Classes & personal training: Growth and Pro
The trainer
Keep responsibility and relevant training information clear.
The session
Review the scheduled date, time and activity.
The package
Keep applicable package validity and expiry close.
Make the next session clear.
Create a PT session through the supported workflow. Where enabled, a scheduled-session notification helps the member follow the arrangement.
Choose the member
Start with the relevant member record.
Review the package
Check the PT information that applies.
Arrange the session
Keep the trainer and scheduled time together.
Keep the member informed
Use the scheduled-session notice where enabled.
Keep packages with the member’s training activity.
Review the package, applicable sessions, validity and expiry alongside PT activity. Keep an approaching expiry visible before making the next arrangement.
- Applicable package and session information
- Package validity and expiry
- Related PT session activity
- Package expiry reminders and notices, where enabled
Keep training inside the wider member relationship.
Read PT activity alongside the member’s profile, membership, attendance, payment records, invoices, progress and documents. Keep the context available to the people responsible for helping them.
A membership and a PT package have different dates.
A member can have an active gym membership while their PT package is approaching expiry. Keep both services and their applicable validity clear when discussing the next step.
Gym membership
Review the membership term, Valid Till and renewal history.
PT package
Review the personal training package, relevant sessions and expiry.
Give members a view of their PT activity.
When your gym enables Member Portal access and the relevant features, members can review the PT information available to them alongside their wider gym activity. Access is not automatically enabled for every member.
- Relevant PT sessions
- Membership and visit history
- Progress and available training information
- Payment records and invoices
- Enabled notifications
Keep payment records with the member.
Staff manually record member payments, invoices and dues. Review overdue, upcoming and remaining amounts after a part payment alongside the payment history.
- The Member Portal does not process online member payments.
- Member checkout and payment links are not included in this workflow.
Give trainers the information for their part of the work.
Trainers use individual accounts with the member and training tools available to their role. Clear session and package records help another authorised colleague pick up the work when responsibilities change.
- Relevant member and training information
- PT sessions and related class activity
- Clear trainer responsibilities
- Continuity when shifts or trainers change
A gym visit and a PT session are separate records.
Members use QR check-in to record a gym visit. That visit can provide useful context alongside PT activity, but it does not confirm that a particular PT session was completed.
Offer group classes and personal training in the same wider system.
Keep the two services clear while connecting them to the same member.
Classes & personal training: Growth and Pro
Group classes
Organise schedules, bookings, capacity and waitlists.
Personal training
Organise PT sessions, relevant trainers, packages and expiry.
Review the training activity available to your gym.
Use the relevant PT and package records to understand the work around your members. Review the reports and activity included in your plan, without maintaining a separate reporting sheet for every trainer.
Keep the PT workflow focused on sessions and packages.
PT session management does not automatically calculate a trainer’s salary, commission or tax deductions. Staff payroll and payout records available in a plan are separate from the PT workflow; full payroll administration needs dedicated software.
- PT session records do not calculate trainer commissions or profitability.
- Use a dedicated service for trainer staffing schedules or marketplace listings.
- Workout and nutrition plans are not automatically generated, and biometric assessments are not included.
Useful wherever personal training is part of the gym day.
Keep the session, package and member together as the training service develops.
Independent gyms with PT
Manage membership and training in the same wider platform.
Personal training studios
Keep client sessions and package information structured.
Fitness studios
Organise group classes and one-to-one training together.
Growing teams
Keep the training record useful as responsibilities change.
Follow the package through the training relationship.
Keep the next session and the package’s next milestone with the member.
Member record
Applicable PT package
Session arranged
Trainer and session details
Enabled member notice
Further sessions
Package approaches expiry
Enabled expiry notice
Review the next step
An explanatory PT journey. Package dates and session records determine the activity; notifications communicate those records.
Keep the training record with the gym.
Give the team something clear to return to beyond individual calendars and conversations.
When information is scattered
- Sessions in trainer calendars
- Packages in spreadsheets
- Expiry dates remembered manually
- Member information elsewhere
- Payments tracked separately
- Owner asking for updates
- PT activity in a separate system
Connected with KRYOON
- Structured PT session records
- Packages with the member
- Applicable validity and expiry
- Connected member information
- Payment history in context
- Relevant trainer and session information
- PT within the wider gym platform
Keep the context ready for the next session.
Use the information around the member as personal training moves through the day.
Morning
Review the relevant PT sessions.
Before training
The trainer checks the member and session information.
A session is arranged
Keep the scheduled time and trainer together.
The member is informed
Use the scheduled-session notice where enabled.
Payment received
Staff records the applicable member payment.
Expiry approaches
Review the package dates and enabled notice.
The member continues
Follow the appropriate package or membership next step.
Try a member, a package and a real training routine.
Approved new gyms and studios receive 10 calendar days from application approval. No card is required, the trial does not automatically become paid, and there is no charge if you do not upgrade.
Review the plans- Add a sample member and membership
- Review the applicable PT package
- Arrange a test PT session
- Try the Trainer account and relevant tools
- Review enabled member-facing PT information
- Check package validity and expiry
- Record a sample member payment
- Review the training activity available in your plan
Personal Training questions, answered.
Clear answers before your next step.
What is personal training management software?
It helps a gym organise personal training sessions, trainers, member packages, validity and related activity in one place.
Can KRYOON manage personal training sessions?
Yes. Personal training is included in Growth and Pro, with supported PT session and package workflows.
Can KRYOON manage PT packages?
Yes. Keep applicable PT package information with the member, including validity, expiry and related training activity.
Can KRYOON track PT package expiry?
Yes. Review the relevant package validity and expiry as part of the member’s PT information.
Can members be notified before a PT package expires?
Where enabled, KRYOON supports PT package expiry reminders and notices.
Can members be notified when their PT package expires?
Yes, where the PT-package-expired communication is enabled for the applicable workflow.
Can KRYOON schedule PT sessions?
Yes. Use the supported PT session workflow to keep the member, relevant trainer and scheduled session information together.
Can members see their PT sessions?
When your gym enables Member Portal access and the relevant feature, members can review the PT information available to them. Access is not automatically enabled for every member.
Can trainers have their own KRYOON access?
Yes. Trainers use individual staff accounts with the information and tools available to their role.
Does PT session management calculate trainer commissions?
Automatic trainer commission calculations are not part of the PT workflow described here. It focuses on sessions, packages, members and relevant trainer activity.
Does managing PT sessions also manage payroll?
PT sessions and packages are separate from payroll administration. Staff payroll and payout records are available according to your plan; dedicated software is needed for full payroll administration.
Does KRYOON process PT payments online?
No. Staff record member payments manually. The Member Portal does not provide online member checkout or payment links.
Can KRYOON manage classes and PT in the same system?
Yes, in Growth and Pro. Classes and PT remain separate workflows connected to the wider member record.
Is Personal Training included in every KRYOON plan?
Personal training is included in Growth and Pro. Compare the current plan features before choosing a subscription.
Does a gym QR check-in confirm a PT session was completed?
No. QR attendance records a gym visit. It does not confirm completion of a particular personal training session.
Keep personal training connected to your gym.
Manage PT sessions, packages, trainers and member activity without maintaining a separate system.
- 10-day free trial
- No card required
- No automatic billing